Your safety documents exist. when the work happens.
Method statements, risk assessments, permits, equipment records — written, approved, and filed two hundred metres from the task. A printed QR code puts them in the hand that needs them.
Why safety documents go unread on site
The folder is in the site office
The method statement was written, approved and filed. It is two hundred metres and one ladder away from the person who needs it, so it is not read.
Nobody knows which version is current
A printout on the wall has no date on it. When the method changes, the old sheet stays up — and it looks exactly as official as the new one.
The induction happened weeks ago
Someone was briefed on day one and has been on three other jobs since. What they need on the day is the one page that applies to the task in front of them.
Not more paperwork —
You do not rewrite anything. You put a printed code where the work is, and the document that was already approved becomes reachable in two seconds.
Reachable where the work is
A printed code on the hoarding, the plant, the riser or the door. Anyone scans it with the phone in their pocket — no app to install and no account to create on their side.
One version, and it is the current one
The code stays the same, the document behind it is replaced. Swap the file and every printed code points at the new version — nothing to reprint, no old sheet left on a wall.
A record when it matters
For work that needs authorising, the permit is signed by scanning on the spot and the signature is time-stamped by our servers — with the position checked as well, if you require it. Read-only documents stay read-only.
Honest about signal
Scanning needs a connection — basements and steel structures are exactly where phones struggle. The QR code replaces the folder in the office, not the printed sheet where you know there is no signal.
A code on a hoarding is readable by anyone walking past
That is fine for an evacuation plan and wrong for a drawing set. So access can be narrowed two ways, and they combine: a 4-digit PIN, and geofencing — the code only opens for a phone that is genuinely on the site. The position check runs on our servers, and the exact centre of your site is never sent to the phone.
On work permits the check runs at the moment of signing, not on opening: you sign at the work area, or you do not sign. Set a backup code for plant rooms where GPS does not reach — a signature that used it is flagged as such on the permit.
Start with one thing that goes wrong often
Not with a rollout. Take the permit that gets signed after the fact, the attendance sheet nobody can find, the RAMS briefing you cannot evidence, or the induction folder that gets rained on — each has a free printable template here, and a QR code version for the day paper stops being enough.
Site safety — frequently asked questions
Does this make my site compliant?
What can I put behind a QR code?
Do people need an account to read the documents?
Can I restrict who sees a document?
What happens when a document changes?
Where does a RAMS fit into this?
Where do I start?
Our other free tools
Built for site work, with no sign-up: the document is produced in your browser and you print it.
Hot work permit
Fill in the form, download a permit that is ready to sign on site.
Site sign-in sheet
A printable sign-in sheet, plus the geofenced QR code version.
Site log sheet
A printable log for cleaning rounds, checks and readings.
RAMS sign-off sheet
Record who was briefed, on which revision, and what they asked.
Site induction form
Your site rules to display, with the register of who has read them.
Goods received note
Filled in and signed at the delivery: quantities, condition, discrepancies.
Equipment maintenance log
Identity of the machine, documents kept with it, and the service history.
Concrete volume calculator
Work out how much concrete to order — in cubic metres or cubic yards.
Scan me sign
The printable A4 sign, with your own QR code dropped straight in.
Everything else on site
Free templates you can print today, and the QR code version for the day paper stops being enough.
Hot work permit
The free template to fill in and print — and the QR code version signed on site.
Site sign-in
A printable sign-in sheet, plus the geofenced QR code check-in.
Site log sheet
Cleaning rounds, security checks, readings — printed or QR.
RAMS sign-off
Who was briefed, on which revision, and what they asked — printed or QR.
Site induction
The site rules read and acknowledged at the gate — printed or QR.
Goods received note
Quantities, condition and two signatures at the delivery — printed or QR.
Equipment maintenance log
Make, serial number, warranty and service history — printed, or stuck on the machine as a QR.
Concrete calculator
How much to order, in cubic metres or cubic yards, with quantities.
Site safety documents
Method statements and permits reachable where the work actually happens.
QR code types
What each type does on site, and which paper it replaces.
Where codes go
Gate, hoarding, welfare unit, risers — place by place, with a free sign.
Going paperless
What is worth taking off paper on a small site, and what is not.
Environmental records
Skip tickets, segregation instructions and product data, kept at the compound.
Ready to get started?
Your first QR code takes about two minutes
BuildQR makes your safety documents reachable at the point of work and records who consulted or signed them. It does not assess your risks and does not certify your site against any national regulation.