The environmental paperwork is made at the compound. It is filed three miles away.
Skip tickets, segregation instructions, product data, photographs. A printed code keeps them where they are produced and where they are needed — which happens to be the same place.
Why environmental records go missing on site
The ticket stays in the cab
The skip goes, the driver hands over a docket, and it spends the next fortnight folded in a jacket. When somebody asks months later what left the site and where it went, the honest answer is that nobody kept track.
Nobody is sure which skip takes what
Segregation works when the instruction is at the skip, in the language of whoever is holding the offcut. Pinned to a noticeboard in the cabin, it is a rule that exists on paper and not in the compound.
The evidence is on someone's phone
Photos of a spill, of a bund, of how the compound looked on the day: taken by whoever noticed, stored where nobody else can find them, and gone the day that person changes phone or leaves the job.
Not more paperwork — the same paperwork, kept
Nothing here asks anyone to write more. It asks that what is already written down, or photographed, ends up somewhere other than a jacket pocket.
A record made where the load leaves
A code by the compound. Whoever sends a load away scans it and logs what went, when, and with whom — timed by our servers rather than written from memory at the end of the week. The register exports in full as CSV whenever you need it.
Segregation instructions at the skip
The instruction sheet, in a code stuck to the compound gate. Change what goes in which skip and the printed code serves the new version at the next scan — no reprint, and no old sheet left up beside it.
Product data where the product is stored
Safety data sheets and product information on the store door rather than in a binder. The person who needs to know how to handle something is standing next to it, which is exactly where the document is not, usually.
Photos that carry their own date
Photos attached to a scan are stamped by the server, not by the phone. Whoever took them, they end up in the same register as everything else — and they stay there after that person has moved on to another job.
We do not calculate anything, and we certify nothing
There is no carbon figure in this product, no rating, no certificate. Producing one would mean inventing a number, and an invented number is worse than none at all on a subject where somebody may rely on it.
What you get is the evidence underneath: what left the site, what was stored, what the product data said, and photographs that carry a server time-stamp. Whoever does your reporting works from that rather than from a shoebox.
Start at the compound gate
One code, on the gate, holding the segregation instructions and collecting what leaves. It is the cheapest test of the whole idea: either the register fills up on its own, or you have learned something for the price of a laminated sheet.
Environmental records — frequently asked questions
Does this make my site compliant with anything?
No, and we will not tell you otherwise. Environmental obligations differ by country, by client and by contract, and no tool grants compliance on its own. What this fixes is far more ordinary: the paperwork was produced correctly, at the compound, and then it was not kept anywhere findable.
Does it calculate my carbon footprint?
No. There is no emissions figure anywhere in this product, and inventing one would be worse than useless. What you get is the underlying evidence — what left the site, what was stored, what the product data said — in one place, in a form you can hand to whoever does that calculation for you.
What can I actually attach to a code?
Skip and disposal tickets, segregation instructions, product and safety data sheets, method statements for handling, photographs, a short video. Several documents can sit behind one code and be organised, so a single code on the compound gate covers everything relevant to that area.
Do you have a waste transfer note template?
No, and we are not going to publish one. The standard template is already on GOV.UK, for free, and any version we made would be a worse copy of it — plenty of sites republish it anyway, usually behind an email form. The problem worth solving is the one that starts after the note is filled in: it is written at the compound, in the rain, in duplicate, and then it has to be somewhere findable months later. That is the part a printed code at the gate actually changes.
Can a subcontractor add to the record without an account?
Yes. Whoever scans sees the page immediately and can log an entry — no app, no sign-up, no email address. That is the condition for a record that is actually kept: a haulier there for ten minutes will not create an account, and asking them to guarantees an empty register.
How long are the records kept?
Retention depends on your plan, and the register can be exported in full as CSV at any time, not as a capped preview. Export it before you change plan or close the job, and the evidence is yours whatever happens afterwards.
Where should the first code go?
On the compound gate, almost always. It is the place where the paperwork is genuinely produced, where the instruction is genuinely needed, and where nobody currently has either. One code there tells you within a fortnight whether the rest is worth doing.
Our other free tools
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Record who was briefed, on which revision, and what they asked.
Site induction form
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Goods received note
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Scan me sign
The printable A4 sign, with your own QR code dropped straight in.
Everything else on site
Free templates you can print today, and the QR code version for the day paper stops being enough.
Hot work permit
The free template to fill in and print — and the QR code version signed on site.
Site sign-in
A printable sign-in sheet, plus the geofenced QR code check-in.
Site log sheet
Cleaning rounds, security checks, readings — printed or QR.
RAMS sign-off
Who was briefed, on which revision, and what they asked — printed or QR.
Site induction
The site rules read and acknowledged at the gate — printed or QR.
Goods received note
Quantities, condition and two signatures at the delivery — printed or QR.
Equipment maintenance log
Make, serial number, warranty and service history — printed, or stuck on the machine as a QR.
Concrete calculator
How much to order, in cubic metres or cubic yards, with quantities.
Site safety documents
Method statements and permits reachable where the work actually happens.
QR code types
What each type does on site, and which paper it replaces.
Where codes go
Gate, hoarding, welfare unit, risers — place by place, with a free sign.
Going paperless
What is worth taking off paper on a small site, and what is not.
Environmental records
Skip tickets, segregation instructions and product data, kept at the compound.
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BuildQR stores and time-stamps the environmental records your site already produces. It does not measure emissions, does not assess environmental impact, and does not certify your site against any national regulation or standard.