Site induction
A QR code on the site board. Everyone scans on arrival, reads the site rules and confirms they have read them. Forty people over six weeks, one register — and it does not get rained on.
How the QR code site induction works
Step 1
Prepare the form once
Pick the context — construction site, occupied building, workshop — untick what does not apply, add your own rules. Five minutes, and it is done for the whole job.
Step 2
Display the QR code at the gate
On the site board, the welfare unit door, the gate. The printed code never changes — the rules behind it do.
Step 3
Everyone reads and confirms
The person reads the rules, writes their name and company, signs with a finger. The time comes from our servers, not from a pen.
Site induction form to print:
Need a paper form today? Pick your context, untick what does not apply, download the PDF — free, no sign-up. They are exactly the same rules as the QR code version.
The problem is not the form, it is getting it read
Writing the site rules takes an hour. Getting forty people to read them, arriving at forty different moments, is the part that does not happen.
The folder gets rained on
Forty people over six weeks, a sheet per company, all of it in a wallet at the back of the welfare unit. The day someone asks for it, half is missing and the rest is warped.
Nobody arrives at the same time
The bricklayer on Monday, the electrician the week after, the agency labourer on a Thursday morning. Getting everyone together for one induction never happens — so it happens badly, or not at all.
And the rules changed last week
A demolition phase starts, a buried service is found, an access is closed. On paper you reprint everything — or you correct nothing, and the sheet on the wall is no longer the one that applies.
What should a site induction cover?
The form is built around five headings — the same ones the QR code version shows: on arrival (who to report to, where to park, where you may go), the protective equipment required, the hazards on this site, what to do in an emergency and housekeeping. Each heading comes with rules you untick rather than write — a form that starts blank does not get made — and a free-text box for what no template can guess: the gate code, the one-way system, the asbestos survey in the plant room.
Some inductions happen online, before the person arrives. This one happens at the gate, on the phone they already have — and with the location check off, a subcontractor can read the site rules the night before from the office, and it counts just the same.
The same form,
Three sets of rules cover the ground — construction site, occupied building, workshop — plus a blank template if you would rather write everything. The rest does not change from one situation to the next.
Inducting a new starter
The standard case: someone sets foot on the site for the first time. They scan, read the site rules, confirm, and they are expected — without a supervisor having to stop what they were doing.
Subcontractors and visiting trades
Each one turns up when their package starts. The register says who came, for which company, and on what day — exactly what a principal contractor or an insurer asks to see.
Toolbox talks and daily briefings
The topic of the day goes in the free-text rules. You edit the form in the morning, the gang scans the same code as yesterday, and every acknowledgement keeps the text of the day it was made.
Agency workers and short-term labour
One person for three days, arriving at 7am with nobody expecting them. The code at the gate does the induction without anyone hunting for a folder or printing another sheet.
Working in an occupied building
A building in use, a school, a block of flats: the rules are not those of an empty site. The “occupied building” set starts from what matters there — escape routes, fire detection, protecting the occupants.
Workshop, yard or warehouse
The company’s own premises, with machines, racking and forklifts. The “workshop” set replaces site hazards with those of the bench: guards, lock-off, pedestrian walkways, emergency stops.
Site rules displayed at the gate
Prefer paper on the wall? The generator below prints the same form without its acknowledgement table, and the code under the poster collects the acknowledgements.
Visitors, drivers and inspectors
Someone crossing the site for ten minutes will not sit through a full induction — but they can read three rules and confirm. It is the minimum, and it is recorded.
What a lever-arch file will never do
Two differences, and the second is the one that decides: it makes correcting the rules free, without destroying anything already acknowledged.
The time is not written, it is recorded
The form has no “date” box: the time-stamp is our servers’, at the moment the acknowledgement is sent. A forgotten induction cannot be tidied up by back-dating it the evening before an audit. With geofencing on, the position is checked as well.
Each acknowledgement keeps ITS text
You correct the rules mid-job without reprinting the code. And the people who have already confirmed stay attached to the text they read — never to today’s. The register shows side by side who read which version, which a folder of photocopies cannot tell you.
What the induction register records
And what comes out as one file when someone asks for it.
- ✓ The date and time of the acknowledgement (server)
- ✓ Name, company and role
- ✓ The signature drawn on the screen
- ✓ The exact rules that person read
- ✓ How they got in (position verified, PIN…)
- ✓ A CSV export of the entire register
Acknowledgements are kept for a retention period, then purged. Nothing else is collected at the scan.
What this form is not
Better said before you print it: confirming you have read the site rules is not being cleared to start work. This form passes on the rules and records who read them. It does not replace a RAMS, a permit to work or your record of training and competence — three documents that answer other questions.
We claim no compliance, no certification and no particular standing in law: we provide a tool for passing on information and recording that it was received, not a certifying body. What it does, it really does — server time-stamp, verifiable position, text frozen per acknowledgement, full export. What it does not do, we would rather write here than let you find out.
Want to track hours on site?
Not the same need, and we keep the two registers separate on purpose: “I was here at 8am” and “I have read the rules” do not prove the same thing. For arrivals and departures, it is the site sign-in sheet.
See the site sign-in sheetNeed to clear a high-risk task?
Welding, cutting, work at height, confined spaces: there, a named person allows the work, for a set window. That is a permit to work, with its roles and its validity window — a different object.
See the hot work permitSite induction — frequently asked questions
What is a site induction?
What should a site induction cover?
What does the person scanning see?
What if I change the site rules mid-job?
How do I know the person was actually on site?
Do I have to give a site induction?
What is the difference with the site sign-in sheet?
Can I get the register out?
What does it cost?
Our other free tools
Built for site work, with no sign-up: the document is produced in your browser and you print it.
Hot work permit
Fill in the form, download a permit that is ready to sign on site.
Site sign-in sheet
A printable sign-in sheet, plus the geofenced QR code version.
Site log sheet
A printable log for cleaning rounds, checks and readings.
RAMS sign-off sheet
Record who was briefed, on which revision, and what they asked.
Goods received note
Filled in and signed at the delivery: quantities, condition, discrepancies.
Equipment maintenance log
Identity of the machine, documents kept with it, and the service history.
Concrete volume calculator
Work out how much concrete to order — in cubic metres or cubic yards.
Scan me sign
The printable A4 sign, with your own QR code dropped straight in.
Everything else on site
Free templates you can print today, and the QR code version for the day paper stops being enough.
Hot work permit
The free template to fill in and print — and the QR code version signed on site.
Site sign-in
A printable sign-in sheet, plus the geofenced QR code check-in.
Site log sheet
Cleaning rounds, security checks, readings — printed or QR.
RAMS sign-off
Who was briefed, on which revision, and what they asked — printed or QR.
Site induction
The site rules read and acknowledged at the gate — printed or QR.
Goods received note
Quantities, condition and two signatures at the delivery — printed or QR.
Equipment maintenance log
Make, serial number, warranty and service history — printed, or stuck on the machine as a QR.
Concrete calculator
How much to order, in cubic metres or cubic yards, with quantities.
Site safety documents
Method statements and permits reachable where the work actually happens.
QR code types
What each type does on site, and which paper it replaces.
Where codes go
Gate, hoarding, welfare unit, risers — place by place, with a free sign.
Going paperless
What is worth taking off paper on a small site, and what is not.
Environmental records
Skip tickets, segregation instructions and product data, kept at the compound.
Ready to get started?
Your first QR code takes about two minutes