Goods received note: filled in and signed at the delivery
Quantities ordered and received, condition on arrival, discrepancies, and the driver’s and receiver’s signatures on one page. No sign-up, no email — the document is produced in your browser.
What the goods received note contains
Ordered against received, side by side
A line per item, with the quantity on the order next to the quantity that came off the lorry. The gap between the two columns is the whole point of the document.
Four conditions, and a box that is not optional
Accepted in full, part delivery, damaged goods, delivery rejected. Once the delivery is anything other than accepted in full, the sheet asks for a description — a note that only says “damaged” is worthless in a dispute.
Two signatures on one page
The person receiving and the driver sign the same note, at the tailgate. A discrepancy pointed out while the driver is still there is a different conversation from one raised by email three days later.
Generate your goods received note
Fill in your company and site, choose how many rows the goods table needs, print it. Leave everything blank for a stack of empty notes for the site office.
Without a note signed at the delivery, the dispute is lost before it starts
Missing pallets, breakages, the wrong reference: whatever is not checked, written down and signed while the lorry is still there becomes your problem — and your invoice.
The delivery note stays in the cab
The supplier’s copy goes back with the driver, yours goes in a pocket, and neither is there when the invoice queries the quantity.
“I told the driver” is not a record
Without a discrepancy written, dated and signed at the delivery, the short pallet is yours to pay for. The driver remembers nothing by Friday.
Whoever signs is rarely the buyer
It is a labourer or a groundworker who takes the delivery. Without a sheet that tells them what to check, they sign the supplier’s note as it is — and the office finds out at the invoice.
The same note, but
You print one QR code at the delivery area. Whoever takes the delivery scans it, checks the goods, photographs them and signs on their own phone.
Photographs and signature at the point of delivery
Up to five photographs of the goods taken on the spot, the receiver’s signature drawn with a finger, and the time stamped by our servers rather than written in a box. Turn geofencing on and their position is checked as they sign.
One code per site, not one per delivery
Every scan creates a new record. Write what is expected into the code — “10 pallets of blocks, 2 bulk bags” — and the person at the gate knows what to count without ringing the office.
What each QR code delivery record keeps
- ✓ Supplier and delivery note number
- ✓ Name and company of the person receiving
- ✓ Condition on arrival and the description of any discrepancy
- ✓ Photographs of the goods (up to five)
- ✓ Signature drawn on the screen
- ✓ Server time-stamp — and the position, verified inside the site boundary, when geofencing is on
Only the details of the check are collected, at the moment of the scan. It records what was checked and by whom; it is not a proof of delivery and we make no claim that it is one.
Free plan available — no credit card
Goods received note — frequently asked questions
What is the difference between a delivery note and a goods received note?
Who signs a goods received note?
What should a goods received note include?
What if the delivery is short, damaged or wrong?
Is this template only for construction sites?
Does the generator store what I type?
What does the QR code version add?
What does the QR code delivery record cost?
Our other free tools
Built for site work, with no sign-up: the document is produced in your browser and you print it.
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Scan me sign
The printable A4 sign, with your own QR code dropped straight in.
Everything else on site
Free templates you can print today, and the QR code version for the day paper stops being enough.
Hot work permit
The free template to fill in and print — and the QR code version signed on site.
Site sign-in
A printable sign-in sheet, plus the geofenced QR code check-in.
Site log sheet
Cleaning rounds, security checks, readings — printed or QR.
RAMS sign-off
Who was briefed, on which revision, and what they asked — printed or QR.
Site induction
The site rules read and acknowledged at the gate — printed or QR.
Goods received note
Quantities, condition and two signatures at the delivery — printed or QR.
Equipment maintenance log
Make, serial number, warranty and service history — printed, or stuck on the machine as a QR.
Concrete calculator
How much to order, in cubic metres or cubic yards, with quantities.
Site safety documents
Method statements and permits reachable where the work actually happens.
QR code types
What each type does on site, and which paper it replaces.
Where codes go
Gate, hoarding, welfare unit, risers — place by place, with a free sign.
Going paperless
What is worth taking off paper on a small site, and what is not.
Environmental records
Skip tickets, segregation instructions and product data, kept at the compound.
Ready to get started?
Your first QR code takes about two minutes