RAMS sign-off sheet: the free template to print
Who was briefed, on which revision, and what they asked. No sign-up, no email — the document is produced in your browser.
What the RAMS sign-off sheet contains
The reference and the revision
Both sit at the top, side by side. Signatures against revision 1 cover nothing once the site is working to revision 3.
A column for what they asked
On by default. A sheet with nowhere to write a question records attendance, not a briefing. Untick it and the signature box takes the space.
Nothing is pre-written
No stock hazards, no ready-made control measures, no legislation quoted. The hazards on your job are yours — a template that guesses them says an assessment happened when it did not.
Generate your RAMS sign-off sheet
Name the task and the revision, pick your rows, print it. Leave the header blank for a stack of empty sheets for the site office.
A paper sign-off sheet records a signature, not a briefing
That is not a criticism of paper — it is what paper is. The trouble starts when the sheet is asked to show that the gang was briefed on the method they are actually working to.
The RAMS moves on, the sheet does not
The method gets revised on Tuesday. The signatures collected on Monday stay in the folder, looking exactly as valid as they did before.
A signature is not a time
The date column says Monday 7am. Nothing says it was Monday 7am, or that the RAMS was open in front of anyone when the pen went round.
It lives in a lever-arch file
The sheet goes into the site folder and is looked at twice: when the principal contractor asks for it, and after something has gone wrong.
The same briefing, but tied to the live revision
You print a QR code on the front of the RAMS, on the hoarding or on the welfare unit door. Whoever is briefed scans it, reads the method on their own phone, and confirms.
Time-stamped on our side
The entry carries the time of the scan, not the time someone wrote in a box. And it is attached to the document you published — revise it, and you can see who has confirmed the current version and who is still on the old one.
Nothing to install, nothing to collect
No app and no account for the person scanning. Nothing to gather at the end of the job either: the confirmations are already in order, readable from anywhere, exportable in full.
Read it the night before, from the office
A subcontractor who opens the method statement the evening before is a better outcome than one who skims it at the gate, so the location check is off unless you turn it on. When you do want the confirmation to happen on site, switch it on — and a back-up PIN covers the basement where nothing gets a signal.
It records that a named person confirmed they were briefed, and when. It is not a compliance document and we make no claim that it is one.
Free plan available — no credit card
RAMS sign-off — frequently asked questions
What is a RAMS sign-off sheet?
It is not the RAMS. It is the page that records that the risk assessment and method statement were briefed to the people doing the work: their name, their trade, their signature, and — if you leave the column on — anything they asked. The RAMS says how the job will be done; the sign-off sheet is the evidence that the gang heard it before starting.
Who signs a RAMS sign-off sheet?
Everyone the briefing was given to, and the person who gave it. That is a different question from who approves the RAMS itself — approval sits with whoever is competent to judge the method for that job, and it is usually settled between you and the principal contractor long before anyone stands in a huddle on site. This sheet only covers the briefing.
Why does the sheet ask for a revision number?
Because the usual failure is not a missing signature, it is a signature against the wrong version. The RAMS gets revised — the sequence changes, an exclusion zone moves, a lift gets a different plan — and the sheet in the folder still shows twelve names against revision 1. The names are real and they cover nothing. Writing “rev 3” next to the reference costs a second and is the only thing that ties the signatures to a document that still exists.
Should I leave the “questions raised” column on?
We would. A sheet with nowhere to write a question records attendance, not a briefing — and twenty signatures with twenty empty boxes is at least visible for what it is. If you are printing a sheet for a job where the sequence is genuinely routine, untick it and the signature box takes the space instead.
Does a signed sheet prove the briefing happened?
It proves that people wrote their names on a page. Nothing stops a sheet being passed round the mess room on Friday with the RAMS still in the van, and no template fixes that — it is the honest limit of paper. What a signature does give you is a person attached to a line, which is why the column is there at all.
Does this template make us compliant?
No, and nothing that generates a PDF can. It gives you a structured place to record who was briefed, on what, and when. Whether that is the right record for your job, and whether the RAMS behind it is any good, is a judgement for whoever is competent to make it — we do not publish that judgement and we make no claim about it.
What does the QR code version add?
The time, and the version. You print a QR code on the sheet, the hoarding or the front of the RAMS itself. Whoever is briefed scans it and confirms on their own phone: the entry is time-stamped by our servers at the moment of the scan, and it is attached to the document you published — so when you revise it, you can see who has signed the current one and who has not.
What does the QR code briefing cost?
The PDF generator is free and needs no account. The QR code version is on the free plan too — it is one of the simplest things we do. What the paid plans raise is volume and retention: how many QR codes you run at once, how many scans per month, and how long the entries are kept.
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